Organizations and individuals have records! Business offices, government agencies, non-profit groups, educational institutions, and medical facilities-just to name a few-must deal with enormous amounts of records on a daily basis. The days of paper records are soon past the electronic office is becoming the only way to keep up. Tracking, storing, retrieving, and disposing of electronic information is demanding more rigorous standards and assurances, challenges therefore have intensified as the transition from paper to electronic-based records becomes more demanding.

The Course will provide participants with both a theoretical and practical understanding of the key concepts of Electronic Records Management. This Electronics Records Management course will give a basic overview of records management terminology, concepts, and procedures to successfully manage records in today's offices.

Course Objectives

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The Course will seek to answer frequently asked questions such as what is an electronic record? How do you effectively store and achieve electronic records? How can you move your records from paper format to electronic format? What are the issues around records stored on paper, in an electronic format, in a microform? How is a Electronic Records Inventory conducted? What are the steps in the development of an Organizations Electronic Records Retention Schedule? This course will assist participants in making those decisions based upon certain characteristics of the records.

The Electronic Records Management Course will cover areas such us:

• Methodologies and technologies for managing electronic records.
• Development of metadata model, classification schemes and access control
• Retention schedule and disposition
• Digital preservation techniques.
• Legislation, standards and regulations
• Implementation planning execution
• Security issues- methods and precautions

By the end of this course, the participant will be able to:

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• Understand the various criteria used in appraisal.
• Understand what records appraisal is
• Know the objectives for records appraisal
• Know the challenges encountered during appraisal
• Draw the differences between Electronic and Manual records in an organization
• Understand types of electronic records
• Understand the importance of email management and how to implement proper guidelines for capturing, storing, retrieving and permanently deleting email data
• Appreciate the benefits accrued to effective electronic records management practices
• Explain the terms, ‚ records retention‚ disposal‚ and ‚ records protection.
• Explain the importance of a records retention programmes focusing on the economic and legal benefits of establishing a programme
• Understand the principles and steps involved in the development of records retention schedules for their implementation

Who should attend?

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Records and Information professionals from Government, NGOs and Private Sector Organizations charged with enhancing information systems which rely on well-managed and accurate records, areas such as research, health, education, human resource management just to mention a few.

Upcoming Courses

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